Fees and Registration

Fees and Registration

Member-only events

Waiting lists for EPDP workshops

If your first-choice of EPDP workshop or other event is full, you can ask to be put on a waiting list. However, we advise you to also book another workshop, because we generally have a very low cancellation rate for the workshops and so places do not often become available. If a place does become available, we will offer it to delegates in the order in which they were added to the waiting list. If we are able to offer you a place on your first-choice workshop, we will let you know by 15 April 2019. If you do not hear from us by then, we are sorry that on this occasion you have been unsuccessful.


Main conference attendance

The main conference is open to EMWA members. Non-members are invited to join EMWA when registering for the conference. Membership costs €130 per year.


Conference registration and workshop fees. 

Conference registration fees are as follows.



Early registration

Deadline: 1 April 2019

Regular registration

Deadline: 29 April 2019

Late and on-site registration

Full (Tuesday to Saturday)




2 consecutive days




1 day





Registration includes all conference materials, and attendance at the following events, subject to registration for the relevant days: opening networking event and welcome reception, freelance business forum, introduction to medical writing seminar, early morning and lunchtime events, lunches and refreshment breaks.


The registration fee does not include attending EMWA Professional Development Programme (EPDP) workshops or Expert Seminar Series (ESS) sessions. These are charged separately. 


There is no additional charge for the Symposium, provided you purchase full registration, 1 or 2 day registration that includes the Symposium day, or the ESS + Symposium package.


Fees for EPDP workshops and the Expert Seminar Series (ESS)


Foundation workshop

Single workshop


Double workshop


Advanced workshop

Advanced workshop


Expert Seminar Series (ESS)

1 ESS Session

€150 (€75 for a 1.5 hour ESS)

All 5 ESS Sessions



ESS sessions must be booked as a whole. It is not possible to book for individual items within a session. 


Changes to registration

Changes may be made to workshop or ESS choices after booking (that is, cancellation of one workshop or ESS session choice and replacement by another) for an administrative fee of €25, plus any difference in price between the choice of workshop or ESS session. Workshops, ESS sessions, and social events may be added to your original registration (subject to availability) at any time, without incurring an administrative fee. All changes are subject to availability.

Cancellation of attendance

If you wish to cancel your attendance at the conference, a refund, less an administration fee of €150, will be made, provided your cancellation is made in writing to EMWA head office before 1 April 2019. No refunds will be made after this date.

Accompanying persons

Accompanying persons wishing to attend the opening networking event and welcome reception, and to join the EMWA lunch and refreshment breaks, must be registered for the conference by the EMWA member they are accompanying. The fee for registering accompanying persons is €300 (full), €150 (2 days) and €75 (1 day).

For registered disabled delegates, one registered accompanying carer may attend free of charge. EMWA reserves the right to ask for proof of disability (e.g. national registration certificate) for delegates claiming the reduced rate for their accompanying carer. Accompanying persons (including carers) may not attend workshops, seminars, ESS sessions, the Symposium, or other charged-for events at the conference, but are welcome to attend all open sessions, refreshment breaks, and meals. 

Events open to non-members

ESS + Symposium package

This package, aimed at experienced medical writers, includes attendance at all ESS sessions, the Symposium, and 3-day conference registration (Wednesday, Thursday, Friday). This package costs €650 for non-members. EMWA members can attend for the discounted rate of €600.

The Symposium

This option covers registration for the day of the Symposium only. It costs €350 for non-members. EMWA members can attend for the discounted rate of €320.

Note: Administration fees as specified above apply to changes to, or cancellation of, registration for the ESS + Symposium package or the Symposium-only option. Please note that you cannot book workshops if you are attending using either the ESS + Symposium package or the Symposium-only option. Please choose a regular registration option if you wish to attend any EMWA workshops.

'Introduction to Medical Writing' seminar

This event is open to the public and is free of charge. However, attendees are asked to register in advance, and should note that refreshments are available only to paying conference delegates. Please let us know in advance if you decide not to attend this event, so that we can offer the place to someone else.

Social events

For details and charges for all social events, see the Social Programme page.


At the time of registration, delegates may choose between immediate payment by credit card or to be invoiced. Invoices must be settled by bank transfer in Euros. All fees are payable in advance. Full payment is due by 29 April 2019. If payment has not been received by this date, EMWA reserves the right to request payment (if necessary on-site) at the on-site registration rate.



Conference Registration Non-Member ESS Registration